Want a payroll answer on your nonprofit group? Take a look at our listing of the highest payroll software program suppliers for nonprofits in 2023, with detailed evaluations and pricing information.

Nonprofit organizations play a vital position in society, and should handle their funds and payroll successfully to make sure their operations run easily. Nonetheless, managing payroll could be time-consuming and complicated, particularly for organizations that depend on volunteers and have restricted sources. That’s the place payroll software program turns out to be useful.

With the proper payroll software program, nonprofits can automate their payroll processes, save money and time, and deal with their mission. This text will examine the perfect payroll platforms for nonprofits in 2023 that will help you select the one that matches your group’s wants and funds.

Leap to:

Options comparability desk for greatest payroll software program for nonprofits

Options Gusto Paychex Rippling Justworks Papaya International QuickBooks
Limitless pay runs Sure No Sure Sure Sure Sure
Recordsdata payroll taxes Sure Sure Sure Sure Sure Sure
International payroll No No Sure No Sure No
Advantages administration Sure Sure Sure Sure Sure Sure
Nonprofit software program integrations Aplos and Monkey Pod Unusual Giving Brilliant Funds No No Kindful, Fundly and DonorPerfect

Prime payroll software program for nonprofits in 2023

Gusto: Greatest for integrations with different nonprofit software program

Gusto is a cloud-based payroll and human useful resource administration software program designed to simplify monetary operations like payroll, tax submitting, advantages administration and compliance. Extensively utilized by companies and companies, Gusto additionally serves nonprofit organizations.

Picture: Gusto.

Gusto affords complete payroll options that allow nonprofit groups to streamline their monetary operations. By automating payroll procedures, Gusto facilitates monitoring worker work hours and payrolls in addition to tax-related funds and filings.

The platform integrates with charity donation software program like Aplos and Monkey Pod, making it straightforward for nonprofit homeowners to flexibly handle their donations. As well as, Gusto’s payroll answer offers managers with handy entry to their staff’s monetary knowledge, facilitating efficient group and effectivity.


  • Gusto permits workers to trace the variety of hours they’ve labored.
  • Workers can contribute to the nonprofit straight from their paychecks.
  • Gusto affords options that help nonprofits with tax calculations.
  • With Gusto, employers can automate and customise worker pay charges and schedules.
  • Workers may automate short-term financial savings on the platform.


  • Provides customizable reporting.
  • Limitless payroll runs.
  • Lets workers donate from their paycheck utilizing Gusto Giving.


  • Nonprofits aren’t supplied any low cost.
  • Insurance coverage continues to be restricted to solely 39 U.S. states.


Gusto is priced in three totally different tiers:

  • Easy plan: This plan begins at $40 per 30 days, plus $6 a month per worker.
  • Plus plan: This begins at $60 per 30 days, plus $9 a month per worker.
  • Premium plan: This pricing plan is on the market upon request.

Paychex: Greatest for payroll tax compliance assist

Picture: Paychex

Paychex is a prime payroll software program that helps nonprofits. The platform helps organizations calculate work charges, file and handle payroll taxes, and course of advantages administration.

The answer caters to small and mid-sized companies in addition to nonprofits. Paychex’s platform simplifies monetary actions similar to monitoring donations, submitting taxes and recording expenditures for nonprofits.

As well as, Paychex affords a number of worker payroll processing options that make it straightforward for organizations to handle various kinds of cost from their desktops or cell phones. Relying on the kind of cost methodology your group affords, Paychex affords payroll choices similar to direct deposit, paper checks, 24/7 real-time funds and Pay-on-Demand.


  • Paychex has tax compliance assist that may help organizations with federal, state and native legal guidelines.
  • The platform additionally offers worker compensation claims administrations.
  • Paychex affords monetary reporting functionality for nonprofits.
  • There may be time and attendance monitoring for managers to generate experiences on how workers are doing their jobs.


  • Paychex experiences are customizable to fit your enterprise.
  • Provides quick cost.
  • Paychex has a cellular model for simple accessibility on the go.


  • The pricing construction doesn’t go well with smaller nonprofits.
  • Pricing for greater plans just isn’t detailed.


Paychex pricing is available in three tiers:

  • Paychex Flex Necessities: Begins at $39 per 30 days, plus $5 per worker.
  • Paychex Flex Choose: Pricing is custom-made primarily based in your wants.
  • Paychex Flex Professional: Custom-made pricing primarily based in your wants.

Rippling: Greatest for payroll flexibility

Picture: Rippling

Rippling is a U.S. and international HR and payroll platform for each for-profit and nonprofits. Constructed with a minimalist design, Rippling affords nonprofits a payroll system they’ll arrange and begin utilizing with out problem.

From tax deductions, PTO and 401(okay) calculations to HSA or FSA deductions, and submitting payroll taxes throughout all 50 states within the U.S., Rippling takes care of compliance actions for you.

With Rippling, you may make the most of the suites of prebuilt experiences and customise them on your worker knowledge administration. From the payroll dashboards, you may see, analyze and share experiences throughout totally different departments for seamless decision-making throughout your group.


  • Rippling affords over 500 third-party software program integrations inside their methods.
  • The software program affords a unified worker database for managing worker knowledge mechanically throughout all modules, making certain accuracy.
  • Rippling has options for managing and submitting payroll taxes throughout the U.S.
  • It affords the potential for international payroll, giving organizations extra hiring flexibility.
  • Rippling allows organizations to pay workers of their native forex.


  • Rippling affords payroll past the partitions of the US.
  • The platform comes with an enormous app integration.
  • It’s straightforward to trace productiveness with worker observe codes.


  • Payroll providers entice additional charges.
  • There isn’t any free trial.


  • The plan begins at $8 a month per consumer. You can too get a custom-made worth primarily based on your enterprise wants.

Justworks: Greatest for compliance

Picture: Justworks

Justworks is a cloud-based HR {and professional} employer group that gives payroll providers to companies of any dimension, together with nonprofits.

The platform makes it straightforward for companies to run payroll by built-in automation options. Enterprise managers can arrange their worker profile on the software program by deciding on the cost methodology, kind of employment and cost mode from the payroll options listing.

Other than payroll, Justworks additionally lets you course of tax filings on your W-2 and 1099 workers. As well as, you may get pleasure from extra payroll flexibility by their weekly and biweekly cost scheduling or select to run your off-cycle funds when essential.


  • Off-cycle pay runs could be accomplished as wanted with no additional price.
  • The platform has tax submitting options for W-2 and 1099 staff.
  • Provides payroll providers and tax submitting in all 50 U.S. states.
  • The platform affords payroll flexibility in a manner that means that you can break up deposits throughout a number of accounts.


  • They provide reductions to nonprofits.
  • Justworks affords 24/7 buyer assist.
  • Provides compliance assist.


  • Time-tracking requires an additional payment as a paid add-on.
  • Two-tier-pricing strategies could be pricey for smaller organizations.


Justworks has two pricing tiers:

  • Primary: This plan begins at $59 a month per worker.
  • Plus: This selection begins at $99 a month per worker.

Papaya International: Greatest for international payroll administration

Picture: Papaya International

Papaya International is an expert employer group and HR software program answer that may provide payroll providers to nonprofits on a world scale. Providing payroll providers to over 160 international locations, Papaya automates accounting actions for companies similar to expense administration, cost scheduling and native forex funds.

For nonprofits with a world presence, Papaya makes it attainable to pay workers of their native forex with out going by the trouble of forex conversion. For higher reporting, auditing and analytics, companies can leverage Papaya’s BI report and analytics to research region-specific employment prices and developments.


  • The platform offers help with cost processing and advantages administration for workers throughout over 160 international locations.
  • Papaya makes it straightforward for workers to obtain payslips of their native languages.
  • The software program affords sturdy reporting, auditing and analytics instruments.
  • Employers can leverage Papaya International to course of their worker migration to the U.S.


  • Provides cross-border cost.
  • Provides tax and advantages administration at no additional price.
  • Companies are at liberty to tailor their must mirror a special pricing.


  • The essential plan covers restricted options.
  • Payroll pricing varies per nation.
  • There may be an onboarding payment.


Though the pricing on Papaya International could be tailor-made to go well with particular person wants, they provide 4 pricing plans:

  • Payroll: This plan begins from $20 a month per worker.
  • Contractor administration: Begins from $25 a month per worker.
  • Payroll intelligence suite: Begins from $250 a month.
  • International EOR: This plan goes for $770 a month per worker.

QuickBooks: Greatest for donations and managing grants

Picture: QuickBooks.com

QuickBooks is one other payroll software program providing a number of important payroll processing options for nonprofit organizations. The software program permits nonprofits to handle expense sorting, categorize expenditures by funds or applications, observe and handle donations, and generate customized experiences.

Detailed budget-tracking instruments can be found on QuickBooks that enable nonprofits to trace budgets, in addition to handle grants and donations. There may be additionally a sophisticated monetary reporting characteristic for financial institution reconciliations.

As well as, QuickBooks helps nonprofits to simply accept donations by debit card, bank card, money, financial institution switch or verify. There may be additionally a cellular app for entry to the QuickBooks payroll providers.


  • QuickBooks permits integration with banks to course of donations by way of debit and bank cards.
  • You may import experiences from donation apps like Kindful, Fundly and DonorPerfect to the QuickBooks platform.
  • The software program offers compliance help to companies.
  • The platform affords automated reporting functionality that helps organizations put together for annual IRS submitting.


  • Provides flexibility by way of how nonprofits can obtain donations.
  • Provides subsequent and same-day debit.
  • It’s straightforward to sync your nonprofit accounting software program.


  • Tax penalty safety solely comes with the Elite plan.
  • No 24/7 buyer assist.


QuickBooks affords three pricing plans for nonprofits.

  • Plus: This begins at $42.50 per 30 days.
  • Superior: Begins at $100 per 30 days.
  • Enterprise for nonprofits: Begins at $135 per 30 days.

How to decide on the proper payroll software program for nonprofits

Choosing the proper payroll software program for nonprofits can considerably streamline payroll administration and save time and sources. Listed here are some components to think about when deciding on the proper payroll software program on your nonprofit group:


Search for a software program answer that features options that meet your group’s particular payroll wants. For instance, in case your nonprofit has hourly workers or totally different pay charges, be sure the software program affords these choices. Additionally, contemplate whether or not you want options like direct deposit, automated tax calculations and the power to print checks.


Your nonprofit could develop over time, and also you don’t wish to swap payroll software program everytime you add a brand new worker or increase your group. Select a software program that may develop together with your nonprofit and deal with an growing variety of workers and payroll complexities over time.

Assist and compliance

Be sure that the payroll software program vendor affords dependable assist, together with technical assist, coaching and help with compliance-related questions. It’s additionally essential to notice that nonprofits are topic to numerous compliance necessities associated to payroll, similar to tax-exempt standing and IRS Type 990 reporting. Search for payroll software program that may deal with these compliance necessities and keep updated with any adjustments in rules.


Payroll software program must be straightforward to make use of, even for people who find themselves not tech-savvy. A user-friendly interface and clear directions, with revealed how-to documentation on the software program, may help be certain that your employees can simply handle payroll and cut back the chance of errors.

General, as a nonprofit proprietor or supervisor, you will need to concentrate on your particular wants and funds and examine them to the options above. As an example, in case you are extra enthusiastic about payroll software program that’s user-friendly, inexpensive, helps fast and direct deposit, and affords a number of integrations, then Gusto, QuickBooks and Paychex can do the job. Then again, in case your nonprofit has workers on a world scale, Papaya International and Rippling will be capable to serve this objective.

Learn subsequent: The 6 greatest fee monitoring software program for 2023

Supply hyperlink

By Samy